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Effort certification represents the process mandated by the federal government to verify that direct labor charges, committed effort and cost-sharing effort to federally-sponsored agreements represent a reasonable reflection of actual effort. It provides the principal means for certifying that the salaries and wages charged to sponsored projects are consistent with the effort contributed.
As a condition to receive federal funding, institutions must maintain an accurate system for reporting the percentage of time (i.e., effort) that employees devote to federally-sponsored projects. Milletech has developed an Effort Certification Application System (ECAS) that is feature-rich and guaranteed to address all requirements for effort certification.
The Office of Management and Budget (OMB) Circular A-21, OMB A-122 and OASC-3 contains the regulatory requirements for reporting and certifying faculty effort associated with federally sponsored agreements. Effort on sponsored project must be certified by a responsible party with means to verify that work was performed. Erroneous certification can lead to sanctions and fines against the institution.
 Browser-based application Workflow-driven certification process Multi-level security implementation Reflects effort percentages of dollars for payroll securely Allows certification of multiple employees Handles absentee approver with appropriate approvals Creates automated cost-transfer transaction with debits and credits Configurable automated cost-transfers to Payroll or GL systems Built-in effort validation algorithm Built-in reconciliation process to GL, labor distribution and projects Visual demographics and payroll data validation User-defined approval process Handles NIH salary cap Delivers GL-Payroll reconciliation report Integrates with diverse Payroll and Financial suites Automated e-mail and alert notification |
Payroll and proposal efforts mismatch Certifying multiple efforts Verification of payroll transactions related to effort certification period Determine cost-transfers on the basis of effort discrepancies Reduce manual intervention in certification process |
Browser-based Deployable as standalone or as an integrated solution .NET, Java versions Integrates with Oracle, PeopleSoft, JDE, Lawson, Banner, SAP Data exchange with diverse sources Built-in query manager User-friendly report writer |
Easy-to-use navigation End-to-end certification process Allows certification when approver is out-of-office Reduces annual reconciliation time with other systems Consolidates data on certification page Protects sensitive payroll data Enhances accuracy, reduces manual reconciliation effort Expedites certification process Tracks institution and departmental certification status Provides ad hoc reporting capability |
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ECAS Screenshot
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